PMBOK : HOT TOPIC
Re-typed by Heri Atmoko
These are the 10 Project Management knowledge areas:
- Project Integration Management
- Project Scope Management
- Project Schedule Management
- Project Cost Management
- Project Quality Management
- Project Resource Management
- Project Communications Management
- Project Risk Management
- Project Procurement Management
- Project Stakeholder Management
🔴 PROJECT DEFINITION
9. What is the definition of project?
- Temporary
- Unique
- Progressively elaborated
11. What is the definition of a program?
- A group of interrelated project, managed in a coordinated way.
13. What is a product life cycle?
- The cycle of a product's life from conception to withdrawal.
15. What is a project life cycle?
- What you need to do to DO the work
- it varies of industries and type of project.
17. What is a project management process?
- What you need to do to MANAGE the work
🔹Initiatinghd
🔹Planning
🔹Executing
🔹Monitoring and Controlling
🔹Closing.
19. What is a project management office?
- A department that centralizes the management of projects
- The PMO provides templates and guidelines, shares lesson learned between projects and os represented on the change control board.
21. What is a constraint?
- Anything that limits the team's option.
These include:
- These includes:
🔹Imposed milestone dates
🔹Cash flow requirements
🔹Resources available.
23. What are the component of the "triple constraint"
What is it used for?
- Cost
- Time
- Scope
- Quality
- Risk
- Costumer satisfaction
It is used to help evaluate competing demand.
25. Who are shareholder?
- Anyone whose interests may be positively or negatively impacted by the project, including:
🔹Project Manager
🔹Customer
🔹Sponsor
🔹Performing Organization
🔹Team
🔹Funding Sources
🔹End User
🔹Society
🔹PMO
27. What should we do with shareholders?
🔹Identify all shareholders
🔹Determine all of their requirements
🔹Determine all of their expectations
🔹Communicate with them
🔹Manage their influence.
29. What are three primary forms of organizations?
🔹Functional
🔹Projectized
🔹Matrix
31. What is a functional organization?
- The company is grouped by areas pf specialization (e.g. Accounting, Marketing).
33. What is a projectized organization?
🔹The company is grouped by projects
🔹The team has no department to go to at project end.
🔹The project manager has total control of the resources.
35. What is a matrix organization?
- A is blend of functional and projectized organization that the team members have two bosses.
37. What is a strong matrix organization?
- A matrix organization where the balance of power rests with the project manager instead of the functional manager.
39. What is a weak matrix organization?
- A matrix organization where the balance of power rests with the functional manager instead of the project manager.
Project Management roles include:
🔹Project expediter
🔹Project coordinator
41. What is a balance matrix organization?
- An organizational where power is equally balanced between project managers and functional manager.
🔴1. PROJECT INTEGRATION MANAGEMENT
43. What is the process of integration management?
🔹4.1 Develop Project Charter
🔹4.2 Develop Preliminary Project Scope Statement
🔹4.3 Develop Project Management Plan
🔹4.4 Direct and Manage Project Execution
🔹4.5 Monitor and Control Project Work
🔹4.6 Integrated Change Control
🔹4.7 Close Project.
45. What are the methods to select a project?
- Benefit measurement (comparative)
- Constrained Optimisation (mathematical).
47. What is develop project management plan? (4.3)
What is the output?
- The process of creating a project management plan that is bought into approved, realistic and formal.
- Output : The project management plan
49. What is the preliminary projects scope statement? (4.2)
- Created with input from the sponsor, it os the attempt to determine the project scope
- What must be done to accomplish Tuesday project objectives.
51. What are key output of direct and manage project execution? (4.4)
- Deliverables
- Requested Changes
- Implemented change requests, corrective and preventive actions and defect repair.
53. What are key output of monitor and control project work? (4.5)
- Recommended corrective actions, preventive action and defect repair
- Requested Changes
- Forecast
55. What are key output of integrated change control? (4.6)
- Approved change request, corrective action, preventive action and defect repair
- Rejected change request
- Validated change request
- Deliverables
57. What are key output of close project? (4.7)
- Administrative and Contract Closure Procedures
- Final Product
- Formal Acceptance
- Project Files
- Project Closure Documents
- Organizational Process Assets Updates
59. Explain the project manager's role as integrator?
- Making sure all the pieces of the project are properly coordinated and pit together into one cohesive whole
61. What are baselines?
- Part of project management plan used to measure performance against :
Includes:
🔹Schedule baselines
🔹Scope baselines
🔹Cost baselines
🔹Quality baselines
🔹Performance measurement baselines
- Can change with approved changes.
63. What is the project statement of work?
- Describes need, product scope and how project fits into the strategic plan.
- Created by the customer/sponsor prior to Tuesday beginning of the project.
- Os later refined into the preliminary and project scope statements.
65. What is work authorisation system?
- A formal procedure for sanctioning project to ensure work is done the right time and in proper sequence.
67. What is configuration management?
- Making sire everyone knows what version of the scope, schedule and other component of the project management plan are latest version.
69. What is a change control system?
- A system of formal procedures
. set up in advance,
. defining project deliverables, and
. documentation are controlled, changed and approved.
71. What are enterprise environmental factors?
- Company factor and existing systems that the project will have to deal with or can makes use of
- Used throughout the project management process.
73. What are organizational process assets?
When area they used?
- Company process and procedures
- Historical information
- Lessons learned
Used throughout the project management process.
75. What is historical informations?
- Records of the past project used to plan the future projects
- Records of current project to become part of organizational process assets.
77. What is a project management information system?
- The manual and automated system to submit and track changes and monitor and control project activities.
79. What is a change control board?
Who may be on it?
- A group of people that approves or rejects changes.
May include:
🔹Project manager
🔹Customer
🔹Outside expert
🔹Sponsor
🔹Others
81. What area change requests?
When area the approved?
- Formal requests to change parts of the project after the projects management is approved.
- They area approved in integrated change control.
83. What are preventive actions?
- Action taken to deal with anticipated or possible deviations from the performance baselines.
85. What are corrective actions?
- Action taken to bring expected future project performance in line with the project management plan.
🔴2. PROJECT SCOPE MANAGEMENT
87. What is a project charter?
How does it help the project?
- A document issued by the sponsor during project initiating that:
. Formally recognizes of existence of the project
. Gives the project manager authority
. Document the business need, justification, customer requirements, and the product or service to satisfy those requirement.
89. What is the process of scope management?
- Scope planning
- Scope definition
- Create WBS
- Scope verifications
- Scope control
91. What is the key outputs of scope planning?
- Project management plan.
93. What are the key outputs of scope definition?
- Project scope statement
- Requested changes
95. What are the key outputs of create WBS?
- Work Breakdown Structure (WBS)
- WBS Dictionary
- Requested changes
97. What are the key outputs of scope verifications?
- Customer formal acceptance of project deliverables.
- Requested changes
99. What are the key outputs of scope control?
- Accepted deliverables
- Requested changes
- Recommended corrective actions
101. What is the definition of scope management?
- Doing all the work and only the work, included in the project.
- Determining if work is included in the project or not.
103. What is a scope management plan?
- Part pf the project management plan
- A plan for how the scope will be planned, executed and controlled.
105. What is a project scope statement?
What are the key items included?
- A project scope statement are:
. A written description the project deliverables and
. the work required to create those deliverables.
It includes:
🔹Project objectives
🔹Project scope
🔹Project requirement
🔹Project boundaries
🔹Project deliverables
🔹Product acceptance criteria
🔹Project constraint and assumptions
107. Stakeholder analysis is part which scope management process?
- Stakeholder analysis occurs during the process of scope definition.
109. Product analysis is part which scope management plan?
- Product analysis occurs during the process of scope definition.
111. What is a work breakdown structure (WBS)?
What is it used for in planning?
- Created during project planning by the team and used to define or decompose the project into smaller, more manageable pieces.
- Used to help determine project staffing, estimating and risk management.
113. What do work breakdown structure show?
- Hierarchy
- Interrelationship
- Work package
- Control account
- Numbering system
115. What is scope decomposition?
- Subdividing the major deliverables into smaller, more manageable components.
117. What is WBS Dictionary?
- A description of the work to be done for each work package.
119. How are work packages different from activities?
- Activities are generated from each work package
- Work package are shown in the WBS
- Activities are shown in an activities list and network diagram
121. What is a scope verification?
When is it done?
- the process of formalizing of the project scope by the stakeholder/customer
- It is done during project monitoring and controlling and at the end of each phase of the project life cycle
123. What os the difference between product scope and project scope?
- Product scope is requirement
- Project scope is project management work needed to accomplish the product scope
125. What makes up the scope baseline?
- Scope statement
- WBS
- WBS dictionary
127. What is the process of time management?
Schedule management planning
~ Activity definition
~ Activity sequencing
~ Activity resource estimating
I will continue up to page 633
