THE PROJECT MANAGEMENT CONCEPTS

Program / Project Management

A project can be defined as a venture intended to accomplish a specific objective through a unique set of interrelated tasks, by the effective use of a team of project-specific resources. It is the responsibility of the Project Manager to see that the objective is accomplished to the Clients’ complete satisfaction.

A Project or Program encompasses 4 Managements and 5 distinct phases:

• Pre-Design Management
• Pre-Design Phase
• Design Management
• Design Phase
• Construction Management
• Bid and Award Phase
• Construction Phase        
• Post-Construction Management
• Taking -over and Occupancy  Phase

IPM’s professional staffs are dedicated to excellence in each of these phases. Our primary objective is to provide you with a finished product;

-       on time,

-       within budget,

-       with superior quality and

-       an admirable safety record.

Pre-Design Management

In the Pre-Design Phase, there is a period in which the project becomes identified as a concept and a project definition and scope are developed. The Project Manager’s knowledge of later project requirements, limitations and options can influence the decision process and provide necessary continuity. Project elements such as risk assessment, strategic planning, phasing of work and procurement strategies are implemented as the expertise of the Project Manager is called upon to bring
together and interface the four basic fundamentals of any project: Need, Cost, Function and Timing.

v Pre-design phase services:

• Feasibility Analysis
 
  
• Existing facility analysis
  
• Renovation vs. new construction
        
• Conceptua lscope development
          
• Phasing studies
           
• Site evaluation
          
• Develop Management Plan
 
  
• Scope of Work
          
• Project Team – Internal and Client Coordination
           
• Budget/cost evaluation
           
• Master Schedule
• Risk Identification and Analysis
  
• Project Delivery Methods
          
• Selection of Consultants
• Entitlement Process
      
• Develop and Review Consultant/Contractor Agreements
       

Design Management

In the conventional process of any
construction project, the Design Phase is all-encompassing and includes
on-going and refined feasibility and planning. Construction budgets are
established and a Master Plan or action program is developed. Throughout the
course of design development, it is IPM’s prime responsibility to provide
continuous advice to the client by collaborating with the Design Team,
overseeing the preparation of the design documents, studying the benefits of
alternatives and maintaining control of costs.

v Design phase services

• Design Consultant Team Management    
• Project Meetings and Minutes
• Design Review Facilitation
• Cost Estimates / Control
 
  
• Programming
• Schematic Design
  
• Design Development
  
• Construction Documents
 
• Value Engineering / Life Cycle Analysis
• Agency Approvals
• Constructability Reviews
• FF&E Coordination
• Budget Management
 
  
• Commitments / Cash Flow / Payments
         
• Change Orders
 
• Contract Management
      

Construction Management

This is the critical phase of our work
since the results of all prior planning, design and coordination, and all
elements of the total pre-construction decision-making processes surface here
as the actual implementation of the project commences. IPM’s foremost and
fundamental objective at this point is to turn a two-dimensional plan into a
three-dimensional finished product.

IPM’s role during both the Bid / Award
Phase and the Construction Phase reflect our comprehension of the client’s
needs, requirements and objectives. While our services are both comprehensive
and extensive, the responsibilities of IPM during this phase of work can be
summed up in the “3 Cs:” Coordination, Communication and Commitment.

v BID AND AWARD PHASE SERVICES:

• Pre-qualification of Bidders
      
• Coordination o fPre-Bid Conference
      
• Monitor Release of Addendums
      
• Bid Opening /Evaluation of Bids
      

v CONSTRUCTION PHASE SERVICES:

• Project Meetings and Minutes
• Management Information System (MIS)
      
• Document Control
      
• On-site Observation and
       Documentation
 
  
• Quality
         control monitoring
  
• Activities
         status report
 
• Schedule Management
• Budget Management
 
  
• Commitments
         / Cash Flow / Payments
  
• Change
         Order evaluation and negotiation
 
• Contract Management and
       Administration
• Claims and Disputes
• Substantial Completion and
       Beneficial Occupancy

Post-Construction Management

IPM believes in the well-known
construction adage which states that, “The job isn’t finished till the
paperwork is done.” In addition to close-out procedures and documentation,
our’s final responsibilities relate to acceptance, occupancy and take-over. Continued
coordination and document control will help to insure that the transition from
the Builder’s Team to the Owner’s Team is a smooth, effective, seamless and
expeditious operation.

v CLOSE-OUT PHASE SERVICES:

• Closeout
       Documents
 
  
• Warranty
         Documents
  
• Final
         payments
  
• Notice
         of Completion
  
• Waiver
         of liens
  
• Filing
         of guarantees
  
• O &amp M Manuals
  
• As-Built Record Drawings
 

v TURN-OVER AND OCCUPANCY PHASE SERVICES:

• Move-in Coordination / Scheduling
• Owner's Staff Training Coordination.