PMBOK : HOT TOPIC

PMBOK : HOT TOPIC

Re-typed by Heri Atmoko

These are the 10 Project Management knowledge areas:

1. Project Integration Management
2. Project Scope Management
3. Project Schedule Management
4. Project Cost Management
5. Project Quality Management
6. Project Resource Management
7. Project Communications Management
8. Project Risk Management
9. Project Procurement Management
10. Project Stakeholder Management

🔴 PROJECT DEFINITION

9. What is the definition of project?

- Temporary

- Unique

- Progressively elaborated

11. What is the definition of a program?

- A group of interrelated project, managed in a coordinated way.

13. What is a product life cycle?

- The cycle of a product's life from conception to withdrawal.

15. What is a project life cycle?

- What you need to do to DO the work

- it varies of industries and type of project.

17. What is a project management process?

- What you need to do to MANAGE the work

🔹Initiatinghd

🔹Planning

🔹Executing

🔹Monitoring and Controlling

🔹Closing.

19. What is a project management office?

- A department that centralizes the management of projects

- The PMO provides templates and guidelines, shares lesson learned between projects and os represented on the change control board.

21. What is a constraint?

- Anything that limits the team's option.

These include:

- These includes:

🔹Imposed milestone dates

🔹Cash flow requirements

🔹Resources available.

23. What are the component of the "triple constraint" 

What is it used for?

- Cost

- Time

- Scope

- Quality

- Risk

- Costumer satisfaction

It is used to help evaluate competing demand.

25. Who are shareholder?

- Anyone whose interests may be positively or negatively impacted by the project, including:

🔹Project Manager

🔹Customer

🔹Sponsor

🔹Performing Organization

🔹Team

🔹Funding Sources

🔹End User

🔹Society

🔹PMO

27. What should we do with shareholders?

🔹Identify all shareholders

🔹Determine all of their requirements

🔹Determine all of their expectations

🔹Communicate with them

🔹Manage their influence.

29. What are three primary forms of organizations?

🔹Functional

🔹Projectized

🔹Matrix

31. What is a functional organization?

- The company is grouped by areas pf specialization (e.g. Accounting, Marketing).

33. What is a projectized organization?

🔹The company is grouped by projects

🔹The team has no department to go to at project end.

🔹The project manager has total control of the resources.

35. What is a matrix organization?

- A is blend of functional and projectized organization that the team members have two bosses.

37. What is a strong matrix organization?

- A matrix organization where the balance of power rests with the project manager instead of the functional manager.

39. What is a weak matrix organization?

- A matrix organization where the balance of power rests with the functional manager instead of the project manager.

Project Management roles include:

🔹Project expediter

🔹Project coordinator

41. What is a balance matrix organization?

- An organizational where power is equally balanced between project managers and functional manager.

🔴1. PROJECT INTEGRATION MANAGEMENT

43. What is the process of integration management?

🔹4.1 Develop Project Charter

🔹4.2 Develop Preliminary Project Scope Statement

🔹4.3 Develop Project Management Plan

🔹4.4 Direct and Manage Project Execution

🔹4.5 Monitor and Control Project Work

🔹4.6 Integrated  Change Control

🔹4.7 Close Project.

45. What are the methods to select a  project?

- Benefit measurement (comparative)

- Constrained Optimisation (mathematical).

47. What is develop project management plan? (4.3)

What is the output?

- The process of creating a project management plan that is bought into approved, realistic and formal.

- Output : The project management plan

49. What is the preliminary projects scope statement? (4.2)

- Created with input from the sponsor, it os the attempt to determine the project scope

- What must be done to accomplish Tuesday project objectives.

51. What are key output of direct and manage project execution? (4.4)

- Deliverables

- Requested Changes

- Implemented  change requests, corrective and preventive actions and defect repair.

53. What are key output of monitor and control project work? (4.5)

- Recommended corrective actions, preventive action and defect repair

- Requested Changes

- Forecast

55. What are key output of integrated change control? (4.6)

- Approved change request, corrective action, preventive action and defect repair

- Rejected change request

- Validated change request

- Deliverables

57. What are key output of close project? (4.7)

- Administrative and Contract Closure Procedures

- Final Product

- Formal Acceptance

- Project Files

- Project Closure Documents

- Organizational Process Assets Updates

59. Explain the project manager's role as integrator?

- Making sure all the pieces of the project are properly coordinated and pit together into one cohesive whole

61. What are baselines?

- Part of project management plan used to measure performance against :

Includes:

🔹Schedule baselines

🔹Scope baselines

🔹Cost baselines

🔹Quality baselines

🔹Performance measurement baselines

- Can change with approved changes.

63. What is the project statement of work?

- Describes need, product scope and how project fits into the strategic plan.

- Created by the customer/sponsor prior to Tuesday beginning of the project.

- Os later refined into the preliminary and project scope statements.

65. What is work authorisation system?

- A formal procedure for sanctioning project to ensure work is done the right time and in proper sequence.

67. What is configuration management?

- Making sire everyone knows what version of the scope, schedule and other component of the project management plan are latest version.

69. What is a change control system?

- A system of formal procedures

. set up in advance, 

. defining project deliverables, and 

. documentation are controlled, changed and approved.

71. What are enterprise environmental factors?

- Company factor and existing systems that the project will have to deal with or can makes use of

- Used throughout the project management process.

73. What are organizational process assets?

When area they used?

- Company process and procedures

- Historical information

- Lessons learned

Used throughout the project management process.

75. What is historical informations?

- Records of the past project used to plan the future projects

- Records of current project to become part of organizational process assets.

77. What is a project management information system?

- The manual and automated system to submit and track changes and monitor and control project activities.

79. What is a change control board?

Who may be on it?

 - A group of people that approves or rejects changes.

May include:

🔹Project manager

🔹Customer

🔹Outside expert

🔹Sponsor

🔹Others

81. What area change requests?

When area the approved?

- Formal requests to change parts of the project after the projects management is approved.

- They area approved in integrated change control.

83. What are preventive actions?

- Action taken to deal with anticipated or possible deviations from the performance baselines.

85. What are corrective actions?

- Action taken to bring expected future project performance in line with the project management plan.

🔴2. PROJECT SCOPE MANAGEMENT

87. What is a project charter?

How does it help the project?

- A document issued by the sponsor during project initiating that:

. Formally recognizes of existence of the project

. Gives the project manager authority

. Document the business need, justification, customer requirements, and the product or service to satisfy those requirement.

89. What is the process of scope management?

- Scope planning

- Scope definition

- Create WBS

- Scope verifications

- Scope control

91. What is the key outputs of scope planning?

- Project management plan.

93. What are the key outputs of scope definition?

- Project scope statement

- Requested changes

95. What are the key outputs of create WBS?

- Work Breakdown Structure (WBS)

- WBS Dictionary

- Requested changes

97. What are the key outputs of scope verifications?

- Customer formal acceptance of project deliverables.

- Requested changes

99. What are the key outputs of scope control?

- Accepted deliverables

- Requested changes

- Recommended corrective actions

101. What is the definition of scope management?

- Doing all the work and only the work, included in the project.

- Determining if work is included in the project or not.

103. What is a scope management plan?

- Part pf the project management plan

- A plan for how the scope will be planned, executed and controlled.

105. What is a project scope statement?

What are the key items included?

- A project scope statement are:

. A written description the project deliverables and 

. the work required to create those deliverables.

It includes:

🔹Project objectives

🔹Project scope

🔹Project requirement

🔹Project boundaries

🔹Project deliverables

🔹Product acceptance criteria

🔹Project constraint and assumptions

107. Stakeholder analysis is part which scope management process?

- Stakeholder analysis occurs during the process of scope definition.

109. Product analysis is part which scope management plan?

- Product analysis occurs during the process of scope definition.

111. What is a work breakdown structure (WBS)?

What is it used for in planning?

• Created during project planning by the team and used to define or decompose the project into smaller, more manageable pieces.
• Used to help determine project staffing, estimating and risk management.

113. What do work breakdown structure show?

• Hierarchy
• Interrelationship
• Work package
• Control  account
• Numbering system

115. What is scope decomposition?

• Subdividing the major deliverables into smaller, more manageable components.

117. What is WBS Dictionary?

• A description of the work to be done for each work package.

119. How are work packages different from activities?

• Activities are generated from each work package
• Work package are shown in the WBS
• Activities are shown in an activities list and network diagram

121. What is a scope verification?

When is it done?

• the process of formalizing of the project scope by the stakeholder/customer
• It is done during project monitoring and controlling and at the end of each phase of the project life cycle

123. What os the difference between product scope and project scope?

• Product scope is requirement
• Project scope is project management work needed to accomplish the product scope

125. What makes up the scope baseline?

• Scope statement
• WBS
• WBS dictionary

127. What is the process of time management?

 Schedule management planning

~ Activity definition

~ Activity sequencing

~ Activity resource estimating

I will continue up to page 633